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AI AGENTS
AI agent that schedules meetings
The agent coordinates calendars, proposes slots and confirms meetings without back-and-forth emails, respecting your priorities.
AI agent that schedules meetings
An AI agent that schedules meetings is deployed over your current systems and flows, with human supervision and traceability. Before automating we define which task, which exceptions and what outcome is acceptable.
We work from Barcelona and Madrid and remotely across Spain, Europe, LATAM and the United States. The agent is designed for your real process, not the other way round: integrations, permissions and milestone control.
We hand over the agent, its configurations, repositories and documentation in accounts owned by your company, without lock-in and with the ability to audit or rotate credentials.
The agent coordinates calendars, proposes slots and confirms meetings without back-and-forth emails, respecting your priorities.
THE CHALLENGE
scheduling meetings
Leaving scheduling meetings to a person is slow and leaves room for error; automating it without governance is a risk. The sweet spot is an agent with rules, exceptions and control.
Endless email back-and-forth
Coordinating slots between several attendees means sending and replying to messages for hours or days.
Calendar clashes
Without a single availability view, double bookings and badly overlapped meetings happen.
Different time zones
Teams in separate time zones turn every time proposal into an error-prone calculation.
APPROACH
scheduling meetings
An agent with rules, exceptions and milestone control.
Reading shared availability
The agent checks attendee calendars and detects the genuinely free slots.
Proposing optimal windows
It suggests several time windows ordered by priority and avoids overlaps with existing events.
Confirmation with defined rules
It applies business rules such as minimum duration, buffer between meetings or required attendees.
Recording and traceability
Every scheduled meeting is logged with invitation, confirmation and the person responsible for managing it.
DELIVERABLES
scheduling meetings
An operational, traceable agent under your control.
Confirmed calendar invitation
Event created with title, video-call link and validated attendees.
Coordination summary
Detail of the windows offered, the ones accepted and the criteria applied.
Automatic reminders
Alerts scheduled before each meeting to reduce no-shows.
Change and cancellation log
History of reschedules with the reason and the person who requested them.
TRUST
AI applied to real processes with supervision
AI agents with human supervision, traceability and milestone control since 2008, in Barcelona and Madrid and remote. Code and documentation under your control, without lock-in.
- A clear task and success criteria before automating.
- Human supervision with milestone and exception control.
- A measurable first release before expanding scope.
- Code, configurations and documentation under your control.
FAQ
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