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CLINICS
AI agent for appointment scheduling and reminders in clinics
The schedule stops being a chain of calls and no-shows: the agent confirms, reschedules and reminds every slot, freeing reception to focus on patients.
AI agent for appointment scheduling and reminders in clinics
An AI agent for appointment scheduling and reminders in clinics integrates with your tools and current flow, with human supervision and traceability. Before automating we define the task, exceptions and success criteria.
We work from Barcelona and Madrid and remotely across Spain, Europe, LATAM and the United States. The agent adapts to your sector and real process, not the other way round.
We hand over the agent, its configurations, repositories and documentation in accounts owned by your company, without lock-in and with the ability to audit or rotate credentials.
The schedule stops being a chain of calls and no-shows: the agent confirms, reschedules and reminds every slot, freeing reception to focus on patients.
THE CHALLENGE
appointment and reminder management in clinics
In appointment and reminder management in clinics, manual work is slow, depends on staff and leaves room for error; automating it without knowing the sector's flow is a risk. The difference is an agent with rules, exceptions and control, built for your operation.
Schedules fragmented by specialty
Each practice uses its own calendar and a single patient's appointments end up scattered and disconnected.
Manual reminders
Staff call one by one to confirm and empty slots still appear because of no-shows.
Referrals without follow-up
The patient who needs another test or specialist is lost and is never booked again.
APPROACH
appointment and reminder management in clinics
An agent with rules, exceptions and milestone control, adapted to your sector.
Centralising schedules
The agent unifies the practice calendars and consolidates each patient's appointments into one record.
Assigning by availability
It offers slots based on specialty, urgency and the time preference indicated by the patient.
Automatic reminders
It sends SMS or email alerts before each appointment and allows confirming or rescheduling in one step.
Managing referrals
It detects pending tests or referrals and books the next appointment under clinical supervision.
DELIVERABLES
appointment and reminder management in clinics
An operational, traceable agent under your control.
Unified practice schedule
A consolidated calendar across all specialties with each patient's appointments linked.
Reminders and confirmations
A history of sent alerts and patient responses to reduce no-shows.
Referral follow-up
A list of patients with pending tests or referrals and their next booked appointment.
Occupancy report
Expected occupancy per practice and specialty to adjust hours and staffing.
TRUST
AI applied to real sector processes with supervision
AI agents adapted to your sector's real operations since 2008, with human supervision, traceability and milestone control in Barcelona, Madrid and remote. Code and documentation under your control, without lock-in.
- Adapted to your sector's real operation.
- Human supervision with milestone and exception control.
- A measurable first release before expanding scope.
- Code, configurations and documentation under your control.
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