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AFTER-SCHOOL
AI agent for after-school fee collection
Monthly fees and late payments should not be chased by hand: the agent manages sign-ups and drop-outs, collects monthly fees, chases late payments and issues clear receipts to families.
AI agent for after-school fee collection
An AI agent for after-school fee collection integrates with your tools and current flow, with human supervision and traceability. Before automating we define the task, exceptions and success criteria.
We work from Barcelona and Madrid and remotely across Spain, Europe, LATAM and the United States. The agent adapts to your sector and real process, not the other way round.
We hand over the agent, its configurations, repositories and documentation in accounts owned by your company, without lock-in and with the ability to audit or rotate credentials.
Monthly fees and late payments should not be chased by hand: the agent manages sign-ups and drop-outs, collects monthly fees, chases late payments and issues clear receipts to families.
THE CHALLENGE
after-school fee collection
In after-school fee collection, manual work is slow, depends on staff and leaves room for error; automating it without knowing the sector's flow is a risk. The difference is an agent with rules, exceptions and control, built for your operation.
Scattered activity fees
Each activity has its own rate, calendar and payment method, tracked on separate sheets.
Arrears and refunds unfollowed
Unpaid receipts and cancellations with refunds are handled late and without a common rule.
Mid-term activity changes
Switching activities mid-term complicates proration and causes billing errors.
APPROACH
after-school fee collection
An agent with rules, exceptions and milestone control, adapted to your sector.
Per-activity fee consolidation
The agent gathers rates, calendars and payments for each activity into one control per student.
Proration and refund rules
It applies proration criteria for sign-ups, cancellations and changes per the centre's policy.
Supervised billing
It drafts receipts and arrears notices and leaves them for review before issuing.
Receipt follow-up
It records each receipt's status and flags arrears to claim them on time.
DELIVERABLES
after-school fee collection
An operational, traceable agent under your control.
Per-student fee control
A consolidated view of rates and payments per activity and student, always current.
Prorations and refunds
Calculations for sign-ups, cancellations and changes per the centre's policy.
Receipts ready to issue
Billing prepared with the correct amount, reviewed before sending.
Arrears report
A list of pending receipts with alerts to claim on time.
TRUST
AI applied to real sector processes with supervision
AI agents adapted to your sector's real operations since 2008, with human supervision, traceability and milestone control in Barcelona, Madrid and remote. Code and documentation under your control, without lock-in.
- Adapted to your sector's real operation.
- Human supervision with milestone and exception control.
- A measurable first release before expanding scope.
- Code, configurations and documentation under your control.
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