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AFTER-SCHOOL
AI agent for family communication in after-school activities
Confirming attendance or flagging an activity change should not depend on a chain of messages: the agent confirms attendance, flags changes and incidents and keeps families up to date.
AI agent for family communication in after-school activities
An AI agent for family communication in after-school activities integrates with your tools and current flow, with human supervision and traceability. Before automating we define the task, exceptions and success criteria.
We work from Barcelona and Madrid and remotely across Spain, Europe, LATAM and the United States. The agent adapts to your sector and real process, not the other way round.
We hand over the agent, its configurations, repositories and documentation in accounts owned by your company, without lock-in and with the ability to audit or rotate credentials.
Confirming attendance or flagging an activity change should not depend on a chain of messages: the agent confirms attendance, flags changes and incidents and keeps families up to date.
THE CHALLENGE
family communication in after-school activities
In family communication in after-school activities, manual work is slow, depends on staff and leaves room for error; automating it without knowing the sector's flow is a risk. The difference is an agent with rules, exceptions and control, built for your operation.
Families unsure what happens in the activity
Parents are unaware of schedules, changes or progress in the extracurricular activity.
Last-minute notices getting lost
Cancellations and room changes are shared through channels not everyone sees.
Enrollments, exits and payments not centralized
Administrative tasks for each activity are split between monitors and coordinators.
APPROACH
family communication in after-school activities
An agent with rules, exceptions and milestone control, adapted to your sector.
Enrolling participants per activity
The agent registers each student in their activity with the family's contact details.
Per-activity communications
It sends schedule, change and update notices specific to each activity.
Handling family queries
It answers common questions about groups, materials and schedules and escalates what matters.
Coordinator supervision
The coordinator approves sensitive messages and reviews the status of each group.
DELIVERABLES
family communication in after-school activities
An operational, traceable agent under your control.
Per-activity notice
A notice of changes or schedules sent only to the families in that activity.
Progress summary per student
A periodic note on the student's progress for the family.
Enrollment and exit register
A history of sign-ups and exits with their documentation.
Panel per activity
The status of communications and queries for each extracurricular activity.
TRUST
AI applied to real sector processes with supervision
AI agents adapted to your sector's real operations since 2008, with human supervision, traceability and milestone control in Barcelona, Madrid and remote. Code and documentation under your control, without lock-in.
- Adapted to your sector's real operation.
- Human supervision with milestone and exception control.
- A measurable first release before expanding scope.
- Code, configurations and documentation under your control.
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