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AI agent for digitising deeds in notary offices
The gap between the draft and the ready deed is invisible rework: the agent loads each case into your system, checks it against the rules and leaves the wording prepared for your review and signature.
AI agent for digitising deeds in notary offices
An AI agent for digitising deeds in notary offices integrates with your tools and current flow, with human supervision and traceability. Before automating we define the task, exceptions and success criteria.
We work from Barcelona and Madrid and remotely across Spain, Europe, LATAM and the United States. The agent adapts to your sector and real process, not the other way round.
We hand over the agent, its configurations, repositories and documentation in accounts owned by your company, without lock-in and with the ability to audit or rotate credentials.
The gap between the draft and the ready deed is invisible rework: the agent loads each case into your system, checks it against the rules and leaves the wording prepared for your review and signature.
THE CHALLENGE
digitising deeds in notary offices
In digitising deeds in notary offices, manual work is slow, depends on staff and leaves room for error; automating it without knowing the sector's flow is a risk. The difference is an agent with rules, exceptions and control, built for your operation.
Error-prone manual indexes
Finding a clause or a grantor among thousands of deeds requires indexes that are updated by hand.
Scans without metadata
Unclassified scanned documents force staff to open each file to know what it contains and who it belongs to.
Dispersed copies and archive
Issuing copies and keeping the protocol relies on physical folders and slow searches.
APPROACH
digitising deeds in notary offices
An agent with rules, exceptions and milestone control, adapted to your sector.
Automatic deed classification
The agent reads the document, extracts grantors, act type and date, and indexes it into the protocol.
Rules by act type
It applies different indexing criteria for sales, mortgages, powers of attorney or inheritances.
Supervised data extraction
It proposes the metadata for each deed and leaves it for review so the notary or clerk validates it.
Traceable search and copies
It locates deeds and issues copies with a record of who accessed them and when.
DELIVERABLES
digitising deeds in notary offices
An operational, traceable agent under your control.
Digital protocol index
Deeds classified by act type, grantors and date, findable in seconds.
Extracted metadata per deed
Grantors, date and act type identified and reviewed for each document.
Generated simple copy
Copies prepared with the extracted data, ready to validate and sign.
Access and issuance log
A history of searches and issued copies with user and date, auditable.
TRUST
AI applied to real sector processes with supervision
AI agents adapted to your sector's real operations since 2008, with human supervision, traceability and milestone control in Barcelona, Madrid and remote. Code and documentation under your control, without lock-in.
- Adapted to your sector's real operation.
- Human supervision with milestone and exception control.
- A measurable first release before expanding scope.
- Code, configurations and documentation under your control.
FAQ
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