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EVENTS
AI agent for attendee management at events
Attendees live in spreadsheets, emails and past box offices: the agent consolidates profiles, duplicates, history and consents into one clean, always-current CRM.
AI agent for attendee management at events
An AI agent for attendee management at events integrates with your tools and current flow, with human supervision and traceability. Before automating we define the task, exceptions and success criteria.
We work from Barcelona and Madrid and remotely across Spain, Europe, LATAM and the United States. The agent adapts to your sector and real process, not the other way round.
We hand over the agent, its configurations, repositories and documentation in accounts owned by your company, without lock-in and with the ability to audit or rotate credentials.
Attendees live in spreadsheets, emails and past box offices: the agent consolidates profiles, duplicates, history and consents into one clean, always-current CRM.
THE CHALLENGE
attendee management at events
In attendee management at events, manual work is slow, depends on staff and leaves room for error; automating it without knowing the sector's flow is a risk. The difference is an agent with rules, exceptions and control, built for your operation.
Manual registration and badges
Registering attendees, collecting tickets and issuing badges by hand causes queues and data errors.
Uncontrolled capacity and access
Coordinating time-slot entry and real-time capacity control without a central tool is chaotic.
Communicating with hundreds of attendees
Sending confirmations, reminders and room changes individually is unfeasible at scale.
APPROACH
attendee management at events
An agent with rules, exceptions and milestone control, adapted to your sector.
Unified registration and payment
The agent handles sign-ups, ticket categories and payments in a single validated flow.
Access and capacity assignment
It distributes badges and controls per-room capacity applying the organizer's restrictions.
Event rules and exceptions
It applies VIP invitations, special access and last-minute changes before confirming each attendance.
Confirmation with the production team
It produces lists and statuses so floor staff can decide exceptions and unforeseen access.
DELIVERABLES
attendee management at events
An operational, traceable agent under your control.
Validated attendee base
A single list with complete data, category and payment status for each attendee.
Badges and access
Pass distribution by zone and slot with linked capacity control.
Communication history
Log of confirmations and notices sent to each attendee with dates.
Post-event report
Summary of attendance, no-shows and access incidents to evaluate the event.
TRUST
AI applied to real sector processes with supervision
AI agents adapted to your sector's real operations since 2008, with human supervision, traceability and milestone control in Barcelona, Madrid and remote. Code and documentation under your control, without lock-in.
- Adapted to your sector's real operation.
- Human supervision with milestone and exception control.
- A measurable first release before expanding scope.
- Code, configurations and documentation under your control.
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