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DOCUMENTATION
Automate the evidence folder
We capture and file every piece of evidence with traceability so your folder is always complete and ready when it is time to audit.
Automate the evidence folder
Automating the evidence folder in documentation is deployed over your current systems and flows, with human supervision and traceability. Before automating we define which task, which exceptions and what outcome is acceptable.
We work from Barcelona and Madrid and remotely across Spain, Europe, LATAM and the United States. The agent is designed for your real process, not the other way round: integrations, permissions and milestone control.
We hand over the agent, its configurations, repositories and documentation in accounts owned by your company, without lock-in and with the ability to audit or rotate credentials.
We capture and file every piece of evidence with traceability so your folder is always complete and ready when it is time to audit.
THE CHALLENGE
the evidence folder in documentation
Leaving the evidence folder in documentation to a person is slow and leaves room for error; automating it without governance is a risk. The sweet spot is an agent with rules, exceptions and control.
Scattered evidence collection
Documentary evidence lives in emails and loose folders with no single place.
Risk of incomplete files
Some pieces of evidence are forgotten or attached late, leaving files unclosed.
Costly manual verification
Checking that each piece of evidence exists and is valid takes hours from the team.
APPROACH
the evidence folder in documentation
An agent with rules, exceptions and milestone control.
Define the evidence checklist
The documents each file type must contain are agreed in advance.
Automate evidence collection
Evidence is captured from its sources and sorted into the right folder.
Validate integrity with review
A reviewer confirms each file is complete or flags what is missing.
Seal the folder and its history
Every closed folder is logged with date, owner and changes.
DELIVERABLES
the evidence folder in documentation
An operational, traceable agent under your control.
Evidence checklist by type
The required content for each class of documentary file.
Automatic evidence folder
Evidence is filed on its own into the right folder.
Integrity report
A control that marks complete and pending files.
Sealed folder history
A log of closure and changes for each evidence file.
TRUST
AI applied to real processes with supervision
AI agents with human supervision, traceability and milestone control since 2008, in Barcelona and Madrid and remote. Code and documentation under your control, without lock-in.
- A clear task and success criteria before automating.
- Human supervision with milestone and exception control.
- A measurable first release before expanding scope.
- Code, configurations and documentation under your control.
FAQ
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