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HR
Automate leave management in HR
We handle requests, balances and approvals in one flow so the team plans time off without chasing signatures or balancing spreadsheets.
Automate leave management in HR
Automating leave management in HR is deployed over your current systems and flows, with human supervision and traceability. Before automating we define which task, which exceptions and what outcome is acceptable.
We work from Barcelona and Madrid and remotely across Spain, Europe, LATAM and the United States. The agent is designed for your real process, not the other way round: integrations, permissions and milestone control.
We hand over the agent, its configurations, repositories and documentation in accounts owned by your company, without lock-in and with the ability to audit or rotate credentials.
We handle requests, balances and approvals in one flow so the team plans time off without chasing signatures or balancing spreadsheets.
THE CHALLENGE
leave management in HR
Leaving leave management in HR to a person is slow and leaves room for error; automating it without governance is a risk. The sweet spot is an agent with rules, exceptions and control.
Requests on paper and email
Leave requests arrive by email or in informal chats without being recorded. HR reconstructs each request by hand.
Overlaps between teams
Two people on the same team request the same dates and nobody catches it in time. Service coverage is put at risk without a full view.
Balances calculated by hand
Each person tracks their own available days and HR reconciles them in spreadsheets. Counting errors are common.
APPROACH
leave management in HR
An agent with rules, exceptions and milestone control.
Guided self-service request
Each employee requests leave from a form that validates balance and calendar. The request is logged with date and requester.
Overlap validation
The system automatically checks for date conflicts within the same team before approval. Collisions are shown to the manager for a decision.
Approval with exception rules
Company rules define minimum coverage and notice periods; requests that breach them escalate to HR. The manager approves or rejects with a logged comment.
Balances and accounting close
Each approval deducts days from the balance and feeds the monthly HR close automatically. History stays traceable for any review.
DELIVERABLES
leave management in HR
An operational, traceable agent under your control.
Leave request portal
A self-service form that validates balance and dates before the request is sent.
Shared team calendar
Aggregated absence view per team showing overlaps before approval.
Configured coverage rules
Documented minimum-staffing and notice criteria applied by the system.
Consolidated balances per person
Automatic record of available, requested and pending days for each employee.
TRUST
AI applied to real processes with supervision
AI agents with human supervision, traceability and milestone control since 2008, in Barcelona and Madrid and remote. Code and documentation under your control, without lock-in.
- A clear task and success criteria before automating.
- Human supervision with milestone and exception control.
- A measurable first release before expanding scope.
- Code, configurations and documentation under your control.
FAQ
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