OVIC sets limits on the use of generative intelligence tools in external meetings with the aim of protecting the privacy and security of information shared between organizations and third parties. The new recommendation specifically addresses tools that record, transcribe, or summarize meetings, imposing controls on data collection, participant consent, retention, and data access by language model providers.
For companies, this means reviewing processes, policies, and technology: confirming which recordings are stored, which parts of the content are sent to external models, and how informed consent from all attendees is ensured. OVIC emphasizes data minimization, third-party risk assessment, and the need for human oversight when decisions are based on AI-generated outputs.
In this context, Q2BSTUDIO offers practical and tailored solutions to help organizations comply with these guidelines. As a custom software and application development company, we have experience in designing systems with privacy by design, integrating workflows that avoid unnecessary data exposure, and conducting technical audits that validate compliance.
Our team of artificial intelligence and cybersecurity specialists designs architectures that allow using AI capabilities while maintaining control over data: private models or those deployed in secure environments, hybrid solutions on AWS and Azure cloud services, and access controls that prevent leaks in tools that record or transcribe meetings.
We offer business intelligence and reporting generation services with Power BI to transform meeting transcripts and metadata into useful information without compromising privacy. Additionally, we develop customized AI agents that operate under corporate policies, so that enterprise AI adds value without exposing sensitive information to unauthorized third parties.
If your organization needs to adapt processes to comply with the limits proposed by OVIC, Q2BSTUDIO can help with audits, custom software development, secure AI agent integration, cybersecurity services, and deployments on AWS and Azure cloud services. We focus on practical solutions that combine responsible artificial intelligence, data control, and operational continuity.
Contact Q2BSTUDIO to assess your situation and design a roadmap that includes custom applications, custom software, cybersecurity policies, business intelligence services, and secure deployments of AI agents and Power BI that ensure compliance and efficiency.
