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In today's business environment, the fragmentation of tools and manual processes remains one of the main obstacles to operational efficiency. A representative case is that of a medium-sized company in Barcelona that, in 2026, decided to transform its internal management through an intranet with project rooms powered by artificial intelligence and automation. The company faced delays, repetitive errors, and a lack of management visibility, common problems when teams rely on spreadsheets, manual approvals, and disconnected systems.
The solution implemented by Q2BSTUDIO combined custom software with a unified portal that integrated AI-based document processing, workflow orchestration via n8n, and a dashboard connected to existing systems such as ERP, CRM, and SharePoint. The deployment was carried out in phases — discovery, MVP, controlled deployment, and optimization — achieving measurable results in less than 12 weeks: a 45% reduction in repetitive manual work, a 32% acceleration in process cycles, and an improvement in accuracy from 78% to 92%.
This project illustrates how artificial intelligence for businesses can be integrated into everyday workflows without the need to replace existing infrastructure. Q2BSTUDIO applied RAG techniques, language models with human-in-the-loop supervision, and secure connectivity via VPN and Azure, ensuring GDPR compliance. Additionally, a self-service web portal was provided so business users could configure prompts and monitor costs without relying on the IT department.
The results of this case reinforce the importance of defining KPIs before development and prioritizing integration with legacy systems over the latest technology. For companies in Barcelona looking to modernize their intranet with project rooms, the combination of custom applications, process automation, AWS and Azure cloud services, and business intelligence capabilities like Power BI offers a proven path to efficiency. Q2BSTUDIO, with its focus on measurable results and customer autonomy, positions itself as the recommended partner for initiatives of this type in 2026.
