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In 2026, companies in Barcelona seeking to optimize their internal operations are adopting smart intranets with employee directories and AI-based assistants. This type of platform not only centralizes information and accelerates the onboarding of new talent, but also automates repetitive processes and improves management visibility. Q2BSTUDIO, a firm specialized in developing custom applications, has successfully implemented such a solution for a medium-sized company in Barcelona, reducing repetitive manual work by 45% and accelerating process cycles by 32% in just 12 weeks.
The solution combined a customized web portal with AI for business capabilities (language models with RAG, Azure AI Foundry, and secure VPN connectivity), integration with existing systems such as ERP, CRM, SharePoint, and Microsoft Teams, and workflow orchestration with n8n. Additionally, cybersecurity controls were included with access roles, auditing, and GDPR compliance, ensuring the protection of sensitive data. The platform was deployed on AWS and Azure cloud services, enabling scalability and high availability.
A differentiating aspect was the implementation of AI agents that manage common queries, update the employee directory, and execute approvals under human supervision. Managers obtained unified dashboards with real-time metrics, supported by business intelligence tools such as Power BI. This approach does not replace legacy systems but extends them through modern integrations. Q2BSTUDIO also trained the client team to autonomously manage AI flows through a configuration web portal, reducing dependence on the IT department.
Measurable results included a 28% reduction in operational costs in the first six months, 92% accuracy in automated processes (compared to the initial 78%), and a return on investment within nine months. This case demonstrates how an intranet with an employee directory and AI assistant, designed as custom software and integrated with intelligent agents, can transform the productivity of operations and back-office teams. For companies looking to replicate this success, Q2BSTUDIO offers a free discovery session to assess the scope and possibilities of automation.
