Replacing SharePoint with a modern intranet is not merely a change of tool. It is a strategic decision that affects productivity, security and the way people access knowledge inside an organisation. In Valencia, many companies and public institutions are evaluating this transformation during 2026, and the right starting point is not to pick a product but to understand the actual state of their current architecture.
For years, SharePoint has been the central repository for documents, processes and collaboration. But usage leaves behind fragile customisations, inconsistent permissions, workflows that depend on a single person and data that no one remembers exists. A security and architecture audit makes it possible to put order before migrating. Without that initial snapshot, any new intranet will inherit the silent problems of the previous system.
The technical audit must review very different layers. In the database, it analyses the SQL schema, slow queries, indexes, relationships between tables and the state of migrations. In code, it assesses quality, modularity and accumulated technical debt. In deployment, it reviews environments, variables, CI/CD pipelines and backup strategies. Each layer offers key information to decide what to keep, what to adapt and what to rewrite.
Authentication and authorisation are another pillar. It is common for SharePoint to have duplicate users, poorly designed security groups or accounts that keep elevated permissions after the person changed roles. The audit must review Active Directory integration, role-based access control, separation of data by department and exposure of sensitive information. It is not enough for the system to work: it must work protected.
Artificial intelligence adds a layer of risk that does not exist in traditional systems. If the new intranet plans to include semantic search or assistants based on RAG, the audit must guarantee that the model only accesses the documents matching each profile. A confidential document with incorrect permissions can become part of the context received by the model, and the answer could leak information to an unauthorised user. Response traceability and token cost control must also be part of the analysis.
AI agents raise the bar even higher. They do not just answer questions; they act: they create reports, update records, send communications. That autonomy requires clear governance. The audit must define which actions accept human supervision and which cost and scope limits apply. A company that wants to take advantage of automation without assuming risks needs documented and verifiable processes.
The infrastructure where the intranet will live is as important as the application. Most current projects are deployed on AWS or Azure, and a bad network configuration can cancel out all development efforts. The audit validates subnets, security groups, encryption, administrator identity and connectivity with internal systems. Q2BSTUDIO handles this part through cloud services on Azure and AWS, including VPN tunnels and private endpoints when AI needs to communicate with on-premises systems.
Cybersecurity deserves its own chapter. It is not just about installing antivirus; it is about understanding how an attacker could enter the new intranet: through a poorly protected API, a credential exposed in code, a weak password policy or a vulnerable third-party integration. The audit includes penetration tests, secret review, vulnerability analysis and verification of response plans. Q2BSTUDIO connects this phase with cybersecurity and pentesting services, so recommendations include both immediate fixes and structural improvements.
Observability and business intelligence allow measuring the real impact of the intranet. An organisation that does not visualise its indicators is navigating blind. The audit must check whether the solution can log events, generate usage metrics, response times and errors, and whether that data can connect to BI and Power BI tools. A well-designed dashboard turns the intranet into a business asset rather than a maintenance expense.
There is also a decision between standard platforms and custom development. Many organisations discover that SharePoint was full of workarounds because the real process did not fit standard features. A custom application built on a clean architecture can be cheaper to maintain and much easier to adapt. The audit helps identify those mismatches and calculate the total cost of each option.
Q2BSTUDIO is a software development and technology company that understands this reality. It does not sell a licence or impose a platform: it analyses, designs and builds. Its team combines custom application development, artificial intelligence, ERP and CRM integration, cybersecurity and business intelligence. For a SharePoint replacement project, that combination is necessary.
The working methodology usually begins with a one or two week discovery, in which functional and technical stakeholders meet, critical processes are mapped and success indicators are defined. Then the audit is executed, findings are ordered by severity, and a report is delivered with quick wins, critical risks, a remediation roadmap and an effort estimate. Management stops relying on impressions and starts working with data.
Production readiness is an aspect that many audits forget. It is not enough for the application to work in a development environment. The deployment in production, secret management, backups, restoration plan and active monitoring must be validated. The audit must also review cost visibility: how much the cloud consumes, how much each integration costs and how to control spending associated with AI.
The result of a well-executed audit is a migration with less risk and more confidence. Internal teams understand what is going to change and why. Management knows what investment is required and what return can be expected. The new intranet is born with an orderly, protected architecture ready to grow with the business.
Replacing SharePoint in Valencia in 2026 deserves a strategy, not improvisation. Q2BSTUDIO supports companies and organisations on this journey from initial diagnosis to continuous evolution. A 30-minute free conversation can be the first step.
