The decision to migrate an intranet that still runs on SharePoint should not be taken lightly. Many organizations in Seville and across Spain face the same dilemma: they need to modernize the digital experience for their teams, incorporate artificial intelligence and automate processes, but they do not want to expose corporate data or business continuity to unnecessary risk. The answer is not simply installing another platform: it is auditing before acting. Q2BSTUDIO, a company specialized in software development and technology, approaches this challenge with a methodology that combines technical analysis, security and business vision.
When a company decides to replace SharePoint, it is really replacing an ecosystem of sites, documents and permissions with a solution built around its actual needs. Instead of moving the entire existing structure without any criteria, it makes sense to understand which information has value, which integrations are critical and which users need access to each data item. Q2BSTUDIO works with custom software to make the new intranet lighter, more scalable and easier to maintain than a generic portal. The architecture audit includes a review of current repositories, associated workflows and dependencies on tools such as Microsoft Teams, Active Directory or ERPs.
The architecture audit analyzes how the intranet is conceived: modules, integrations, APIs, database and deployment model. A modern intranet that replaces SharePoint must scale horizontally, tolerate failures and allow new features to be added gradually. Q2BSTUDIO checks whether the proposed solution takes advantage of managed services from public clouds such as AWS or Azure, whether the data model is normalized and whether the interfaces can connect to external systems without compromising security. It is common to discover that a seemingly simple change hides unexpected dependencies: processes tied to a specific SharePoint version, scripts that modify databases or integrations that use shared credentials. Catching these before development saves weeks of work and reduces the risk of incidents.
Security is the second pillar of the audit. When replacing SharePoint, errors often concentrate in access control: users with inherited permissions, shared folders with more visibility than necessary and unclear identity governance. The audit reviews authentication mechanisms, password policy, role implementation and the ability to audit who did what. It also evaluates the exposure of sensitive data in logs, SQL queries, APIs and internal dashboards. Q2BSTUDIO applies cybersecurity principles from the analysis phase, reviewing encryption, secrets management and network configurations in cloud environments. A serious audit is not just a checklist: it verifies that every access is justified and that every exception has a responsible owner.
Information governance goes beyond permissions. An audit should identify who owns each repository, how long data is retained and how data protection regulations are applied. Q2BSTUDIO helps define retention policies, classification criteria and breach response procedures. This way, the new intranet not only meets the requirements of the technical department, but also the legal demands and customer expectations.
Artificial intelligence has completely changed what an intranet can offer. Semantic search, automatic summaries, virtual assistants and AI agents are capabilities that many companies expect to incorporate. But they also bring new risks. An assistant that does not respect document permissions can leak confidential information. An agent that misinterprets an instruction can perform unwanted actions. Q2BSTUDIO audits the AI pipeline from start to finish: how answers are stored, what context is sent to the model, how token costs are controlled and what traceability mechanisms exist. If a platform such as Azure AI Foundry or a privately deployed cloud model is used, network isolation and data retention policies must also be validated. The goal is not to limit technology, but to make it predictable and auditable.
In the specific case of retrieval-augmented generation, known as RAG, traceability is especially important. Employees need to understand why a result is shown to them and which document supports an AI-generated answer. Q2BSTUDIO reviews the complete retrieval and generation chain so that the system only responds with permitted sources. It also assesses the access boundaries of AI agents, preventing automation from reading, modifying or sending information without authorization.
Another aspect that is often neglected is observability and results measurement. A modern intranet needs clear indicators: employee adoption, search time, reduction in emails, completed automations and access incidents. Q2BSTUDIO integrates the audit with the business intelligence layer, so that data generated by the intranet is connected to dashboards in Power BI. In this way, IT managers and executives can see in real time what is working and what needs to be corrected. Cloud deployment is also part of the review: the solution should use the right AWS or Azure services, environments should be properly separated and backups should meet the company recovery objectives.
Cost visibility is another dimension that companies often forget. An intranet deployed on AWS, Azure or another provider generates invoices that can vary according to the number of users, data volume and AI consumption. Q2BSTUDIO audit includes a total cost analysis, including software maintenance, licences and calls to language models. With that information, the leadership team can prioritize features with the best return and avoid surprises at the end of the month.
Finally, the audit must cover production deployment. It is not enough for code to work locally; the CI/CD pipeline must be reproducible, environment variables must be protected, databases must have a migration plan and the team must be able to monitor errors without depending on anyone. Q2BSTUDIO delivers a report with severity levels, quick wins and a realistic remediation roadmap. The goal is for the organization to understand the effort needed to reach a secure and sustainable intranet before committing the budget.
Many organizations only discover problems after launch, when it is already late: slow searches, integration errors, users without access or too many permissions in sensitive areas. A prior audit reduces these risks and makes the transition planned and less stressful.
Replacing SharePoint with a modern intranet is an opportunity to rethink how people work, share knowledge and automate tasks. But the path to that new platform must be supported by a solid diagnosis. Q2BSTUDIO combines experience in custom software, artificial intelligence, cybersecurity and cloud to help companies in Seville and around the world make data-driven decisions. If you want to move forward safely, start with a security and architecture audit. It is not a formality: it is the foundation of a digital transformation that really adds value.
