Migrating from SharePoint is not just changing tools. For a company in Murcia, replacing the intranet in 2026 means rethinking how knowledge is organized, who accesses each piece of information and which processes can be automated with AI without adding risk. Before starting any development, it makes sense to perform a security and architecture audit that provides a realistic starting point.
Q2BSTUDIO offers this type of audit from both a technical and a business perspective. It does not stop at code review; it analyzes architecture, data, permissions, deployment and the economic impact of each decision. The result is a report with classified priorities, immediate improvements, a remediation plan and an effort estimate, designed to help the executive team decide with evidence.
Replacing SharePoint affects areas that are not always visible: SQL databases, Active Directory integration, approval workflows, Teams sites, cloud synchronization and external user access. If the audit is not done properly, the new system can perpetuate vulnerabilities or generate unexpected costs.
Cybersecurity is critical. The organization must know whether passwords follow solid policies, whether inactive accounts still have access, whether document permissions are aligned with roles and whether external supplier connections are protected. Data protection under GDPR must also be reviewed, especially in an intranet that handles employee and customer information.
A cybersecurity audit should include penetration tests, configuration review and exposure surface analysis. Q2BSTUDIO integrates these tests into the overall audit, avoiding isolated reports that do not translate into improvements.
Architecture also determines whether the intranet can grow without collapsing. You need to review microservices design, caching, message queues, horizontal scalability and dependencies between components. In a corporate intranet, a poorly indexed SQL query can degrade the experience of thousands of users and cause locks during peak hours.
In the data layer, the audit must inspect schema, migrations, indexes and execution plans. It is not enough for the system to work in testing; behavior must be validated with real volumes. It is also important to review who has database admin permissions and whether backups can be recovered within agreed time objectives.
Deployment is another risk area. Secrets in repositories, badly configured environment variables, environments with no separation between development and production, and lack of automated tests can turn any update into an incident. The audit must verify that the CI/CD pipeline includes security analysis, integration tests and approved deployment criteria.
Observability is not optional. The intranet must generate usage metrics, audit logs, error traces and performance alerts. Q2BSTUDIO recommends instrumenting services from day one so management can measure the impact of AI and automation.
Cloud presence is another core element. Many companies in Murcia use AWS or Azure to host services, and the audit must review network configuration, security groups, API access and cost control. Hybrid architectures, with on-premise and cloud systems, require secure connectivity through VPN and private endpoints. Q2BSTUDIO helps define a cloud AWS/Azure model that balances performance, security and monthly spending.
The emergence of AI adds a complex layer. Modern intranets integrate semantic search, automatic summarization, virtual assistants and AI agents that execute tasks. Each of these services has its own risks: context leakage through prompts, documents with inaccurate permissions that the model can read, responses without traceability or uncontrolled token costs. The audit must include specific test cases to detect these problems.
Q2BSTUDIO reviews the RAG architecture end-to-end: vector indexes, knowledge sources, chunking, retention policies and authorization mechanisms. It also evaluates language models and proposes private deployments with Azure AI Foundry when data confidentiality demands it.
AI agents deserve special attention. It is not only about giving good answers; they must operate within clear boundaries. The audit verifies whether each agent has least-privilege permissions, whether it logs its actions, whether it can escalate to a human when it does not have enough information and whether supervisors can stop an automated workflow if behavior is anomalous. AI agent governance is as important as performance.
Once the base has been audited, the organization can approach the SharePoint replacement with confidence. Q2BSTUDIO uses the audit as a starting point to design a custom intranet, with integrations with SAP, Odoo, Microsoft Dynamics, Salesforce, HubSpot, NetSuite, Microsoft Teams and custom APIs. This turns technical recommendations into a concrete and prioritized roadmap.
Custom software development makes it possible to adapt the intranet to the company's real processes, instead of forcing a standard template. In addition, Q2BSTUDIO delivers a web portal so business users can configure AI workflows, monitor cost per query and adjust prompts without depending on engineering for every change. That autonomy reduces bottlenecks and makes teams more agile.
Measuring results is key. With the right metrics, management can know whether the intranet is reducing search times, accelerating onboarding, lowering errors and freeing hours of repetitive work. BI/Power BI indicators help visualize trends, compare departments and justify new investments. The audit must define these metrics before the project starts, not after deployment.
In economic terms, a security and architecture audit is a small investment compared to the cost of a poorly planned project. Avoiding data leaks, service outages or unnecessary integration work has immediate return. Q2BSTUDIO prepares a business case with realistic assumptions, timelines and responsibilities, so the decision is not based on guesswork.
For a company in Murcia planning to replace SharePoint in 2026, the safest route is not to hire a provider that only writes code. It is to choose a partner that understands audit, architecture, cybersecurity, AI and business as a whole. Q2BSTUDIO combines all these capabilities and offers an initial session to understand the context before proposing any action.
Real transformation of the intranet begins with an honest audit. Knowing what works, what fails and what can be automated safely is the foundation of any successful project. Investing in this phase avoids surprises and builds an intranet that truly serves the organization for years to come.
