Replacing SharePoint with a modern intranet is not just a technology change: it is a strategic decision that affects productivity, security and information governance. In Málaga, many companies are facing the need in 2026 to transform their internal platforms to incorporate artificial intelligence, process automation and real-time dashboards. Before taking that step, it makes sense to carry out a security and architecture audit that assesses the current state of the system, identifies hidden risks and defines a realistic roadmap for migration.
An audit of this kind is not limited to checking servers or permissions. It involves understanding how people work, which integrations depend on the current platform and which data is critical to the business. SharePoint-based intranets tend to accumulate customizations over the years: workflows, forms, document libraries, ERP or CRM connections, and administration scripts that very few people fully understand. If these are not documented before the replacement, they may be left out of the new system or, even worse, cause synchronization errors and information loss.
The first block of an audit covers the code quality of the custom applications that coexist with SharePoint. Many organizations have internal services, web add-ons or console utilities developed by previous providers. Analysing their design, dependencies, error handling and maintainability is essential to decide what should be kept, rewritten or removed. The overall architecture is also reviewed: scalability, coupling between modules, ability to respond to usage peaks and ease of adding new functionality without breaking what already exists.
The second block focuses on data. The SQL databases that support the intranet must be examined in depth: schema, indexes, slow queries, locks, migrations and stored procedures. A poorly optimized query can degrade the entire platform, and a disorganized schema makes any future development very expensive. The audit also reviews backup and disaster recovery mechanisms, because an intranet without a proven restoration plan is a time bomb.
Security is probably the most sensitive area. Authentication and authorization must be audited in detail: roles, groups, service accounts, external access and permission inheritance. It is common to find users with more privileges than necessary or shared folders with too much scope. A good analysis also includes sensitive data exposure, GDPR compliance and the correct configuration of retention policies. Q2BSTUDIO integrates cybersecurity and pentesting services into its audits to check whether the infrastructure can resist real unauthorized access attempts and whether known vulnerabilities have been patched.
Artificial intelligence adds a layer of complexity that traditional intranets did not have. When a company decides to incorporate semantic search, virtual assistants or AI agents, it needs to verify that the permission system is respected in every query. For example, in an RAG model, an employee should not receive fragments of documents they are not authorized to see. The audit assesses the risk of information leakage through prompts, traceability of generated results, token costs and the behaviour of autonomous agents. It also defines governance controls, such as human intervention in high-impact processes and logging of all automated decisions. To do this, Q2BSTUDIO applies its experience in enterprise artificial intelligence solutions, combining Azure AI Foundry best practices and private models when confidentiality requires it.
From an infrastructure point of view, migration to Azure or AWS cloud platforms is often a natural part of the project. The audit must analyse network design, the use of VPNs and secure tunnels, the configuration of keys and secrets, and the public exposure of services. Many companies keep databases in a local data centre and want to connect the new intranet to cloud services without leaving security gaps. In this scenario, Azure private connections and AWS security groups are critical elements. The audit also reviews budget: without clear visibility of spending per service, infrastructure costs can escalate in the first few months.
Business intelligence is one of the reasons why many companies leave SharePoint. They need unified dashboards that combine sales, production, HR and operations data. Power BI and other BI tools make it possible to build real-time reports, as long as source data is clean and accessible. The audit assesses data quality, refresh frequency, the semantic model and the experience of end users. If the intranet includes a BI portal, it is recommended that the internal team can manage its own reports without constantly depending on the IT department.
Automation through AI agents is a trend that will define 2026. Agents can classify documents, answer frequently asked questions, generate summaries or send reminders, but they must do so within well-defined limits. An intranet audit must evaluate which processes are candidates for this automation, what supervision they need and how errors and exceptions are managed. It must also verify that agents do not make critical decisions without human oversight and that activity logs are auditable.
The audit must also consider production readiness: deployments, development environments, testing, monitoring and alerts. Many intranet incidents originate from incorrectly configured continuous integration pipelines or from the absence of centralized logs. If the new platform does not have observability from day one, it will be very difficult to detect performance or security problems before they affect users.
Málaga has become one of the most dynamic technology hubs in Europe. The arrival of international companies, the growth of digital talent and the commitment to innovation have raised the level of expectation for corporate infrastructures. An outdated intranet is quickly seen as a brake on collaboration and on attracting qualified professionals. For this reason, IT leaders and regional executives are looking for solutions that offer security without sacrificing agility, and that prove a clear return on investment within a reasonable period.
The decision between replacing, integrating or building a custom intranet depends on the audit results. For organizations with very specific processes, the best option is to develop custom software that integrates with ERP, CRM, Active Directory and Microsoft 365 tools. In other cases, modernizing the existing platform and connecting cloud services through APIs is enough. Q2BSTUDIO approaches each project in a practical way: first it understands the business, then it proposes the architecture and finally it delivers a phased implementation plan, with measurable outcomes in process times, operating costs and employee satisfaction.
Q2BSTUDIO structures the audit as a process with three phases. In the first, its team of consultants analyses existing documentation, interviews IT and business leaders, and performs a technical inventory of systems, applications and connections. In the second, it executes security tests, reviews code and databases, and analyses infrastructure configuration. In the third, it delivers a report with criticality levels, quick wins, a remediation roadmap and an estimate of the effort required for each improvement.
The team that performs these audits combines software architects, automation engineers, integration consultants and security engineers. This variety matters because a modern intranet is not just a software product: it is an ecosystem that connects people, processes and data. An architecture problem can become a security problem, and a security problem can destroy employees' trust in the new platform.
In short, for any company in Málaga that is considering replacing SharePoint in 2026, the security and architecture audit is an essential previous step. It makes it possible to know the starting point, avoid surprises during migration and ensure that the new intranet is secure, scalable and aligned with business objectives. Having a technology partner that understands both the technical and business side, such as Q2BSTUDIO, is the difference between a software project and a real digital transformation.
