Calculating the cost of creating an intranet that replaces SharePoint in Córdoba in 2026 requires looking beyond the price of a license. A modern intranet is a digital platform where people consult information, share knowledge, automate tasks and find answers with the help of artificial intelligence. For a medium-sized company, the decision affects productivity, security and scalability. That is why any serious estimate must start from an analysis of current usage, workloads and business goals.
SharePoint has been the default corporate repository in many organizations in Córdoba for years. However, the software has become outdated for certain use cases: information search is limited, the mobile experience is not always good, and automation options require complex development. A custom-built intranet can solve these problems with a clean architecture, adapted interfaces and room to grow. The debate is not technological; it is about operational efficiency.
The cost of this type of intranet is closer to an enterprise application than to a consumer product. The number of modules, users, documents and the complexity of internal processes all matter. Instead of forcing the company into a rigid standard, the usual approach is to bet on custom software that lets screens, permissions and workflows adapt to each team. That personalization has a cost, but it also creates an asset the company controls.
The first cost driver is functional scope. A minimal intranet includes people directory, news, documents and search. From there, every workflow adds work: vacation requests, expense approvals, incident management, supplier onboarding. It is wise to prioritize the processes that consume the most time, because they offer the most immediate return. A good rule is to start with two or three critical flows and leave the rest for a second phase.
The second driver is integrations. An intranet that replaces SharePoint does not live in isolation. It usually needs to talk to the ERP, CRM, Active Directory, Microsoft Teams and often BI/Power BI. Each connector requires data analysis, permission definitions and testing. If documents must also be migrated from old libraries, the project includes cleanup and classification tasks that many companies underestimate. The complexity of these connections directly affects the budget.
The third driver is cybersecurity. By centralizing sensitive information, the intranet becomes a target for internal and external attacks. It is necessary to design a role-based access model, review audit logs, protect endpoints and align the platform with GDPR. Companies that handle customer data, payroll or intellectual property need additional controls. A good practice is to include a pentesting or security review phase before production.
The fourth driver is artificial intelligence. A modern intranet can include semantic search, automatic summaries, virtual assistants and AI agents that perform tasks with human supervision. These features require language models, vectors, access to corporate data and, in many cases, cloud or private infrastructure. A simple search box is not the same as a RAG system connected to internal documentation. To understand how far automation can go, it is best to talk with teams that have put artificial intelligence into production in real processes.
The platform must also include dashboards. An intranet without visibility does not deliver strategic value. By integrating management data with BI/Power BI, management can see resolution times, workload or process compliance. These indicators help justify the investment and identify bottlenecks. The cost of these developments depends on the number of data sources and the level of detail required.
Infrastructure is another key component. An intranet can be deployed on AWS/Azure cloud, on a local server or in a hybrid model. The cloud makes scaling easier, reduces physical maintenance and allows advanced AI services. A local environment gives more control over information but requires hardware and administration investment. The decision affects recurring cost and data sovereignty.
Q2BSTUDIO approaches these projects from a custom software and applications development perspective, not from simply installing a template. The team begins with a discovery workshop to map processes, identify dependencies and define success indicators. Then they propose phased delivery, with a first usable version in a few weeks. This makes it possible to learn from real data and adjust course before committing to larger developments.
In terms of budget, a focused intranet that replaces SharePoint in a medium-sized company usually falls between 8,000 and 30,000 euros, depending on scope, integrations and personalization. If the project includes advanced AI, agents, secure environments and complex dashboards, the investment can exceed 45,000 euros. This is an indicative range; only a detailed analysis can set a realistic figure.
The return on investment should not take more than a year. Companies that automate manual processes, reduce the time spent searching for information and give management visibility usually recover the cost quickly. Benefits appear in fewer administrative hours, fewer errors, better employee experience and data-driven decision-making.
Córdoba has a diverse business ecosystem, with engineering, agri-food, healthcare, commerce and services companies. Many of them operate in several provinces and need an intranet that unifies criteria. Location is no longer a limitation: working with remote teams and cloud environments allows agile development, with local support when needed. What matters is choosing a partner with real software experience, not a generic provider.
A common mistake is asking for a quote without defining processes. If a company does not know how many hours it loses in approvals or document searches, any answer will be approximate. That is why the best projects begin with a diagnostic phase that delivers a written business case. That document includes KPIs, risks, timelines and expected benefits. Only then can the board compare options with real criteria.
Governance also affects cost. An intranet needs content owners, publishing guidelines, review cycles and data retention policy. Without this, the platform becomes an abandoned drawer of files. It is advisable to assign an internal team to lead adoption, support employees and ensure information is always up to date.
Migration from SharePoint deserves a separate chapter. Copying folders is not enough. Metadata, permissions, versions and duplicates must be reviewed. Often, a significant part of the documentation is obsolete and can be archived. This tedious work prevents the new intranet from inheriting the chaos of the old one. Automated tools help, but human supervision remains key.
Maintenance also has a recurring cost. Software needs updates, support, monitoring and evolution. Some companies prefer a maintenance agreement with periodic improvements; others choose self-management with training. Q2BSTUDIO usually delivers management portals so clients can configure content and monitor usage without depending on engineering for every change.
In short, the cost of creating an intranet that replaces SharePoint in Córdoba in 2026 depends on what the company wants to achieve. A well-designed platform reduces manual work, centralizes knowledge and prepares the organization for AI. The investment is not minor, but the cost of not doing it is also high: lost hours, scattered information and slow decisions. Talking with a technical team and receiving a written proposal is the best first step.
