In 2026, many organizations in Córdoba and its metropolitan area are wondering how much it costs to replace SharePoint with a modern intranet. There is no single budget, because the answer depends on workforce size, internal processes, available integrations, and required security level. This article provides a technical and business perspective so that executives, IT managers, and operations leaders can estimate the real cost of a corporate intranet before requesting quotes. It also explains the role of Q2BSTUDIO as a software and technology development company that designs tailored solutions, not generic copies of a standard model.
An intranet is not simply a document repository. In practice, it is the digital environment where people find information, collaborate, solve issues, and execute processes. When an organization decides to leave SharePoint behind, it is looking for a platform that better fits its corporate culture. For that reason, cost must be analyzed together with the value created by each feature: employee portals, intelligent search, approval workflows, dashboards, and AI agents that assist with repetitive tasks. Technology is the enabler, but the real goal is to improve business performance.
The most common SharePoint problems are usually poor customization, confusing navigation, and lack of automation. Many sites end up abandoned because information is not organized or workflows do not match the way people really work. A modern intranet built through custom software allows processes to be modeled as they are, with screens designed for each profile and coherent permissions. Q2BSTUDIO approaches these projects by combining agile methodology, robust software architecture, and user experience expertise.
To budget the replacement of SharePoint, it is necessary to identify the main cost drivers: the number of areas or departments sharing the intranet, the amount of workflows being digitized, the kind of integrations with corporate systems, and the organization's digital maturity. A minimal project may only include news, documentation, and a simple search box. A mid-range project adds advanced document management, user profiles, KPIs, and ERP or CRM connectors. An advanced project incorporates artificial intelligence, process automation, and real-time data.
Generally, a basic intranet for a small or medium company can range from €5,000 to €25,000, depending on the number of pages and modules. A broader project, including integrations, BI, and process automation, can move between €25,000 and €60,000. More complex solutions, with generative AI models, AI agents, private access, and hybrid cloud, often exceed that figure. The key is that every budget must be accompanied by a clear scope, a work plan, and a maintenance commitment.
The strategic dimension in 2026 is AI. A modern intranet can include semantic search, automatic document summarization, extraction of data from contracts or invoices, and virtual assistants trained on the company's own knowledge. Q2BSTUDIO integrates these capabilities using services such as Azure AI Foundry, proprietary models, RAG, and AI agents. The cost of AI depends on the number of queries, model complexity, and how data is protected. A company handling sensitive information will need private endpoints, encryption, and access control, which raises the investment but generates much more trust.
Replacing SharePoint does not mean removing everything else. The intranet must coexist with business management systems such as SAP, Odoo, Salesforce, Microsoft Dynamics, or NetSuite, as well as with Microsoft 365 tools. The key is the integration layer. Q2BSTUDIO applies modern integration patterns, well-documented APIs, and cloud services so data moves securely between systems. When a company keeps its ERP, the intranet acts as an experience layer, showing relevant information in one place and preventing employees from jumping from one application to another.
Cybersecurity is another cost factor that cannot be cut. An intranet manages personal data, financial information, intellectual property, and sometimes customer data. Therefore, the project must include role-based access control, audit logging, GDPR compliance, and an incident response plan. In addition, if AI connects to internal systems, it is recommended to use VPN tunnels or Azure Private Link so that traffic does not go out to the public internet. These technical decisions are not visible on the interface, but they determine the solidity of the system. Q2BSTUDIO includes these measures in the architecture from the start, not as a later extra.
Return on investment analysis is essential to justify the project. An intranet that reduces the time spent searching for information, automates requests, and shows management KPIs in real time delivers measurable value. With dashboards and BI/Power BI, executives can see which processes are working, where bottlenecks exist, and which departments are more productive. The first weeks of use usually show improvements in internal communication and fewer duplicated emails. In the medium term, reducing manual tasks frees hours for higher-value activities. The estimated payback period is usually between six and twelve months.
Implementation should be phased to reduce risk. First, a discovery phase maps processes, users, critical integrations, and success criteria. Then, an MVP is built to validate the experience with a small user group. Subsequent iterations add modules, reports, and connectors. This approach allows seeing results in the first weeks of the project and adjusting the budget based on observed value. The final cost is more accurate because decisions are based on real data instead of assumptions.
When comparing total cost of ownership, it is necessary to look beyond the initial fee. A cloud intranet on Azure or AWS has recurring infrastructure, storage, support, and security expenses. Custom software also has evolutionary maintenance, updates, and training. The difference is that a solution built for the company does not carry unnecessary features or user licenses that are never used. In addition, owning the source code and having documented architecture allows the organization to evolve the product without depending on a specific vendor. This freedom is difficult to quantify, but it has an enormous strategic impact.
Choosing a provider to replace SharePoint should not be based only on price. It is important to evaluate technical capability, integration experience, work methodology, and production support. Q2BSTUDIO helps companies in digital transformation projects by combining custom software development, AI, cybersecurity, and Azure and AWS cloud services. The proposal includes a free discovery session and a scope document so the client can compare options transparently. Ultimately, the cost of an intranet in Córdoba in 2026 is best understood as an investment in productivity, knowledge, and organizational agility.
